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TRAVEL VACCINE PROTOCOL

The surgery would like at least 8 weeks’ notice of travel plans to allow enough time to book appointments.  If the surgery is unable to offer you an appointment within this time then you will be asked to contact a travel clinic.  The surgery cannot guarantee you will be seen for vaccines or travel advice if travelling in less than 3 weeks. 

All patients requesting a travel immunisation MUST complete a travel questionnaire prior to their appointment. On completing the form, the patient will be booked a consultation with a suitable nurse.

There must be a separate sheet and separate appointment for each traveller. 

Travel appointments will be made with an appointment length of 30 minutes per patient. 

The travel nurse will access up to date vaccine information from websites such as Fit For Travel and NaTHNaC – travel health pro. Complicated travel schedules or any queries will be discussed with the NaTHNaC advice line by the nurse involved with the patient’s care. The nurse will then decide which vaccines may be advisable to the patient. The nurse will discuss with the patient the cost of the vaccine, and schedule of the vaccine administration. 

NHS vaccines can be administered at the first appointment. All chargeable vaccines will be put on an order form which the patient takes to Lowick and pays the fee in full, Lowick will sign the form and give to the patient who can then go to reception to book a 10 min appointment, reception add a quick note to the patients record confirming they have paid. The appointment date is added to the form, a photocopy is passed to the Finance Manager and the original form is passed to the Nursing Team. This process also applies to patients from other surgeries attending for Yellow Fever vaccinations.

Vaccine issues: 

  • Vaccines will be administered according to the manufacturer’s guidance.
  • Anaphylaxis kits are available in every nurse’s room.
  • All batch numbers, expiry dates and site of administration will be documented on System1. If any vaccines are declined then this should also be documented in System1.
  • Patient will be made aware of any possible side effects of the medication. Travel certificates will be given if necessary.
  • A travel advice sheet will be given to ALL 

Vaccines currently free to traveller:

DTP, Hep A, Typhoid. 

Vaccines with a fee:

Japanese Encephalitis, Men ACWY, Rabies, Yellow Fever, Hep B, Tick-borne Encephalitis.

Click here to view vaccination fees

Anti-malarials need to be done on a private prescription.  

If Yellow Fever is required a vaccination certificate MUST be provided. Equally if you are unable to have the vaccine due to contra-indications then a certificate must be filled out to say that you are exempt. 

Note: In times where vaccines may be unavailable due to stock problems, or if you attend too close to the date of travel and there is insufficient time to vaccinate you then you will be advised to contact one of the MASTA travel clinics and seek advice from them.

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